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Terms & Conditions
Halo Booths
Halo Booths Booking Terms & Conditions
1. Booking & Deposit
A non-refundable booking fee of $250 is required to secure your event date.
No booking is confirmed until the deposit has been received.
The remaining balance is due 14 days before the event unless otherwise agreed in writing.
Bookings made within 14 days of the event require full payment at the time of booking.
2. Payment
Payments can be made via bank transfer or any other payment method advised by Halo Booths.
Late payments may result in cancellation of the booking without refund of the deposit.
3. Cancellation & Rescheduling
Cancellation by Client
The booking deposit is non-refundable.
If cancelled within 14 days of the event, all monies paid are non-refundable unless Halo Booths is able to rebook the date.
Rescheduling
One complimentary date change is permitted if requested at least 30 days before the event, subject to availability.
Additional date changes may incur an administration fee.
4. Event Access
The client agrees to provide:
Safe and unobstructed access to the venue.
A suitable flat operating area.
Shelter from rain and excessive wind for outdoor events.
Access to standard 240V power within 10 metres
If the booths cannot safely operate due to venue conditions, weather, or safety concerns, no refund will be provided.
5. Equipment Care
The client accepts responsibility for ensuring guests use the equipment appropriately.
The client may be liable for repair or replacement costs resulting from:
Deliberate damage
Theft
Negligence
Misuse of equipment by guests
Normal wear and tear is excluded.
6. Booths Operation
Halo Booths includes an attendant where specified in your package.
We reserve the right to temporarily suspend operation if guest behaviour becomes unsafe, abusive, or poses a risk to people or equipment.
Lost operating time due to unsafe behaviour will not be refunded.
7. Photo Quality
Image quality may be affected by:
Venue lighting
Weather conditions
Space limitations
Guest cooperation
Halo Booths will make every reasonable effort to provide high-quality photographs.
8. Digital Gallery
Where included:
An online gallery will normally be delivered within 72 hours of the event.
Download links remain active for 1 months.
Clients are encouraged to download and back up their images promptly.
9. Printing
If unlimited prints are included:
Prints are available only during the booked operating hours.
Printing may be temporarily delayed due to paper or ribbon replacement.
Halo Booths carries spare consumables to minimise interruptions.
10. Force Majeure
Halo Booths is not liable for failure to perform due to circumstances beyond our reasonable control, including but not limited to:
Severe weather
Natural disasters
Power outages
Road closures
Government restrictions
Venue closure
Illness or emergencies
Where possible, an alternative date or reasonable solution will be offered.
11. Limitation of Liability
To the maximum extent permitted by New Zealand law:
Halo Booths liability is limited to the total amount paid by the client.
We are not liable for indirect or consequential losses.
Nothing in these Terms excludes rights under the Consumer Guarantees Act 1993 or the Fair Trading Act 1986 where applicable.
12. Use of Images
Unless the client requests otherwise in writing before the event, Halo Booths may use selected images for:
Social media
Website portfolio
Marketing and promotional material
13. Privacy
Personal information collected during the booking process will only be used to:
Manage your booking
Communicate with you
Deliver your services
Your information will not be sold or shared with third parties except where required to provide the service or by law.
14. Client Responsibility
The client is responsible for:
Obtaining any venue permissions required.
Ensuring adequate space for setup and operation.
Informing Halo Booths of any venue restrictions before the event.
15. Setup & Pack Down
Halo Booths requires approximately:
45–60 minutes for setup
30–45 minutes for pack down
Access to the venue during these times must be available.
16. Agreement
By paying the booking fee or signing the booking form, the client confirms that they:
Have read these Terms & Conditions.
Agree to be bound by them.
Are authorised to make the booking.